Multiple Agencies
2000 Small Agency Management Control Audit
March 2000
Report Number 00-023
Overall Conclusion
Overall, small agencies are accomplishing their goals. However, two regulatory agencies have significant issues concerning inspections and licensing. These problems could result in unqualified individuals receiving licenses and unsafe practices going undetected. The Cosmetology Commission lacks adequate procedures for selecting and documenting salon and school inspections. Its current processes do not ensure that violators are identified in a timely manner. The Board of Podiatric Medical Examiners is not fully complying with state statutes that address the licensing, inspection, and investigation of podiatrists.
Key Facts and Findings
Some of the agencies do not always follow procedures and regulations for cash management, fixed assets, and travel. As a result, there is a risk that these agencies are not properly accounting for the State's resources. Furthermore, several agencies lack adequate support for hiring decisions and compliance with the Fair Labor Standards Act, increasing legal risks. The seven agencies reviewed expended $16,699,597 in appropriations and revenues for fiscal year 1999. Of that amount, $10,282,071 (61.6 percent) was spent on human resources.
At the five agencies where we followed up on the status of prior recommendations, 45 percent of the recommendations were implemented, and 51 percent were partially implemented. We also identified four new issues at three of these agencies.
The 12 agencies where we reviewed performance measures accurately reported performance in 80 percent of the 79 performance measures reviewed. Of the 16 inaccurate measures, 9 were incorrect because of mathematical calculations or technical errors. Seven were incorrect because of errors in the processes that agencies use to collect their performance data. One agency, the Executive Council of Physical Therapy and Occupational Therapy Examiners, had significant reporting problems. Only 23 percent of its performance measures were certified.
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