The University developed policies and a process to manage its procurement card purchases; however, it should improve its review processes to ensure that
purchases that do not comply with University policy are consistently identified and appropriate action is taken.
The University implemented a review process for procurement card purchases. However, some purchases identified through testing did not comply with University requirements, and the University’s review process did not identify that noncompliance.
According to the University’s procurement card policies, its Procurement and Contracting Services department should document noncompliance in a tracking database to identify reoccurring or excessive violations. However, the University did not ensure that instances of noncompliance were recorded in that database.
From April 2018 to July 2019, the University had 17 instances of noncompliance documented in its tracking database. However, the University did not consistently include whether it provided required notices of identified violations or what corrective actions it took.
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