As a result of not properly planning the procurement for JCMS services, the Department did not use the appropriate procurement method for its contract with Urban Counties. Specifically:
The Department inappropriately procured those services in January 2017 as a proprietary purchase with Urban Counties. A proprietary purchase is for products or services that have distinctive characteristics for which only one vendor can provide.
The Department did not properly plan a subsequent competitive request for offer (RFO), which it canceled after scoring the five responses received, asserting that the scoring did not accurately reflect the technical requirements.
It then extended the proprietary contract with Urban Counties, which had submitted a proposal to that competitive RFO and did not receive the highest score. As of May 2019, the proprietary contract was still in effect, and a new contract based on a competitive solicitation has not been executed.
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