The Medical Center did not have effective processes to help ensure that prime contractors reported their payments to all of their subcontractors on a monthly basis,
as Title 34, Texas Administrative Code, Section 20.287(b) requires. Monitoring those payments is necessary for the Medical Center to monitor prime contractors'
compliance with their HUB subcontracting plans, as required by Texas Government Code, Section 2161.253 (c).
The Medical Center did not enter accurate or complete data from prime contractors' monthly HUB Progress Assessment Reports (monitoring reports) into the Medical Center's accounting
system because it did not ensure that the department responsible for entering that data — its Office of Diversity and Inclusion and Equal Opportunity (HUB Office) — all finalized
HUB subcontracting plans. Without those plans, the HUB Office could not create a master list of subcontractors against which it could compare the monitoring reports it received to verify
that it received all monitoring reports.
Auditors identified additional weaknesses or inaccuracies in the Medical Center's data.
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