The Office of Court Administration (Office) did not have adequate monitoring processes over (1) the collection of filing fees through the statewide electronic
filing system (eFile Texas) and (2) the transfer of those fees to the courts.
The Office did not comply with requirements in Texas Government Code, Chapter 2251 (the Prompt Payment Act), on payments it made to the contractor for the statewide electronic
filing system contract. Office management asserted to auditors that it made payments late because funds were not always available in the Statewide Electronic Filing Fund to
make the payments within the time lines required by the Prompt Payment Act. As of March 31, 2017, the contractor had invoiced the Office a total of $60.7 million,
in accordance with the contract’s schedule of payments. That amount was $3.7 million more than the total revenues deposited in the Statewide Electronic Filing Fund since
that fund was established on September 1, 2013. As of March 31, 2017, the Office had accrued $531,492 in interest owed to the contractor on invoiced amounts that had not been paid within the required time lines.
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