Summary of Report 17-030

For fiscal year 2016, the Commission had processes in place to ensure compliance with all three planning requirements tested. For fiscal year 2016, the Commission had processes in place to ensure compliance with all four outreach requirements tested. For fiscal year 2016, the Commission complied with the three reporting requirements tested and reported accurate information to the Office of the Comptroller of Public Accounts (Comptroller’s Office) in a timely manner.

Jump to Chapter 1-A 

The Commission requires contractors to submit a HUB subcontracting plan for all procurements with an expected value greater than $100,000. For the 13 contracts tested, the Commission consistently documented its justification when choosing a non-HUB vendor instead of a HUB vendor. The Commission complied with most HUB contractor and subcontractor reporting requirements. The Commission did not ensure that contractors submitted monthly Progress Assessment Reports, as required. However, the Commission required a completed Progress Assessment Report to be submitted with all requests for payment, and it did not process payments until after it has reviewed the Progress Assessment Report.

Jump to Chapter 1-B 

The Commission had a process to ensure that it complied with State Use Program requirements that included: (1) maintaining product-specific policies for procuring certain goods exclusively from TIBH Industries through the State Use Program, (2) requiring annual procurement training for its purchasers and (3) tracking and monitoring compliance with procurement statutory requirements. The Commission did not have a documented process to ensure that it reports all purchasing exceptions to the Comptroller’s Office and the Texas Workforce Commission as required. The Commission did not report any of the three purchase exceptions identified during testing, totaling $652.79 to the Comptroller’s Office and the Texas Workforce Commission.

Jump to Chapter 2