The Department planned the procurement through which it awarded the C&T contract in accordance with the requirements in the State of Texas Contract Management Guide.
The Department adequately performed certain contract formation activities for the C&T contract.
The Department adequately performed certain procurement activities for the C&T contract, such as conducting contract negotiations.
However, the Department should improve certain aspects of its procurement process.
The Department should improve controls related to its receipt of proposals. The Department properly documented its receipt of C&T’s proposal in
accordance with Department procedures and as the State of Texas Procurement Manual requires. However, it scored two other vendors’ proposals without maintaining
evidence that it had received them by or on the due date.
The Department should score proposals using the methodology specified in its solicitation.
Of the 17 Department employees who were involved in planning the procurement, preparing the solicitation, performing preliminary reviews of proposals, and evaluating proposals,
7 (41 percent) did not sign required nondisclosure statements and 9 (53 percent) did not sign required disclosure statements as required.
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